Post-Zoom: shifts in the work space

BY  

As of July 11, 2021, more than 89 percent of Cornell’s Ithaca, Geneva, and Cornell Tech campus populations is vaccinated, including more than 10,100 faculty and staff. Only a single case of COVID-19 infection was identified via surveillance testing in the month of June—an encouraging sign as the university looks forward to resuming operations in the fall.

The pandemic reminded us that, in an instant, anything can change. The exact timing differed for each of us, but we can all remember the moment in 2020 when we felt the world shift. Many in-person classes and jobs transitioned to remote status, as we sought to limit the spread of the virus by staying home. Everything from spring break plans to the Summer Olympics was cancelled or postponed. As career and personal plans were put on hold, our sense of control over the future wavered.

Eighteen months later, as many of us plan for a return to in-person work, Cornell has offered its employees a wealth of resources to help with this next big transition. On June 24 and 25, the university hosted a webinar called “Managing the Anxiety of Returning to Onsite Work.” Dr. Gabriel Tornusciolo, assistant director of the Cornell Faculty and Staff Assistance Program (FSAP), shared strategies and tips for coping with anxiety around returning to the workplace.

Whether or not you’re experiencing anxiety about returning to the office, I highly recommend taking an hour to watch. This gave me deeper, valuable insights into the diversity of concerns and sparked some reflection on my own situation. I hope you find it useful too.
—Chris Kelly, graphic designer at Cornell
“Some truths” slide from FSAP webinar
“Some truths” slide from FSAP webinar

On June 24, eCornell hosted Transforming Our Lives Through COVID-19’s Lessons, a keynote focusing on the larger societal shifts which occurred as a result of the pandemic. Four thought leaders from the Cornell Institute for Healthy Futures (CIHF) highlighted some of the lessons we’ve learned and how these lessons might inform the future. The speakers shared key takeaways from their research on how the pandemic has changed the way we think about work, health, equity, and working and living spaces.

As you envision your own return to in-person life, we hope you find value in these tips and insights from Cornell experts.

Making matters more certain

Screenshot of Gabriel Tornusciolo, assistant director of FSAP
Screenshot of Gabriel Tornusciolo, assistant director of FSAP

Dr. Gabriel Tornusciolo began his talk by reminding the audience about the fears many of us had at the start of the pandemic: Would our families be safe? Would we have enough PPE? Would we lose our jobs? Gabriel pointed out that concerns about our survival and security are near the base of Maslow’s hierarchy of needs. Only when these basic needs are met can we move on to addressing needs around self-fulfillment, such as making a career pivot or finding new opportunities for self-growth.

Gabriel asked viewers to think about the big challenges they faced in March 2020 and compare them to the current challenges of returning to work. “If you think about your safety then and now and the demands on you then and now, which is more challenging,” he asked, “leaving or coming back?”

People may want to avoid the workplace, but avoidance over time increases anxiety.
—Gabriel Tornusciolo, assistant director of the Cornell Faculty and Staff Assistance Program
“The power of avoidance” slide from FSAP webinar
“The power of avoidance” slide from FSAP webinar

Gabriel explained that over the past year and a half, many of us have become accustomed to working from home, and that has become our new normal. “The office is a place that was once ordinary but is now challenging,” he said. “We’re being asked to change again. People may want to avoid the workplace, but avoidance over time increases anxiety,” he added.

To counter our tendency to avoid risk (and the workplace), Gabriel suggested a technique known as habituation, or prolonged exposure to that which makes us anxious. “It’s better to start off and decide not to avoid,” he said.

Taking five steps forward

Gabriel shared five strategies to help employees manage their anxiety and ease back into in-person work. The five steps are:

1. Define what is making you anxious

“We got used to it” slide from FSAP webinar
“We got used to it” slide from FSAP webinar

Gabriel said it sometimes take a bit of digging to figure out what the underlying issue is. Possibilities include fear of losing your job, fears for your safety, fears around loss of freedom, or fears around the meaningfulness of your work. “As you worked from home, you had to consider your values,” he said. “What do you truly want from life? I suggest that you ponder this a bit,” he suggested.

 

 

 

 

2. Define the landscape of your workplace

Landscape slide from FSAP webinar
“Landscape” slide from FSAP webinar

This includes your work hours, the layout of the physical space, measures to ensure worker safety, and employer policies about medical leaves and working from home. Gabriel encouraged viewers to access reliable information to help manage your anxiety, from sources like employer websites and supervisors. Gabriel suggested that employees write an email to their supervisors to share their concerns and potential solutions. He advised employees to “be prepared with concrete suggestions,” and supervisors to “create real two-way communication,” involving candid conversations and active listening.

 

 

 

3. Define a roadmap for your return to work

“A good plan” slide from FSAP presentation
“A good plan” slide from FSAP presentation

Gabriel encouraged viewers to be like Spock on Star Trek, and “lean into your curious, cognitive, intellectual side as you examine whether there’s any proof to back up your fear.” He suggested making a plan that includes exposure to the various components of a typical workday. “Begin to experience your onsite workday now,” he said. “Take the bus or drive to the parking lot, dress in work attire, visit the office to see the space. Identify points of anxiety and you may come up with some simple solutions,” he added. For example, if you’re worried about making lunch without having access to your home kitchen, Gabriel suggested thinking through how to bring foods you enjoy to work.

 

 

 

3. Find the good in returning to onsite work

Analysis of collaboration activity across Microsoft 365 tools from February 2020 to February 2021, from Microsoft’s report, “The Next Great Disruption Is Hybrid Work—Are We Ready?”
Analysis of collaboration activity across Microsoft 365 tools from February 2020 to February 2021, from Microsoft’s report, “The Next Great Disruption Is Hybrid Work—Are We Ready?”

Gabriel shared several positive outcomes associated with returning to onsite workplaces. These include easier communication and collaboration among team members, more positive social interactions, an increase in alone time (time away from family), and a reduction in work hours. “About 70 percent of remote workers work on weekends,” Gabriel said, and 45 percent of them work more hours. “It’s clear we’re working more hours, and in the long-term that can be negative,” he added. In a 2021 report, Microsoft found that time devoted to meetings each week has more than doubled for Teams users since February 2020, and 41% of the entire global workforce could be considering handing in their resignation.

4. Engage in stress-reducing activities

“Examples of stress reducers” slide from FSAP webinar
“Examples of stress reducers” slide

Gabriel also recommended that everyone incorporate what he called “healthy distractors,” such as a favorite Netflix show, talking with friends, and exercise into each day. “It’s really important to exercise,” Gabriel said. “It blunts your stress response. If you can work out in the morning, you have a better chance of managing your anxiety throughout the day.” He also suggested trying one of the many meditation and relaxation apps, and, last but not least, he reminded everyone to “show kindness to one another, and we’ll get through this much better.”

Watch Managing the Anxiety of Returning to Onsite Work on demand now.

 

 

Solving big problems

Screenshot of presenters from eCornell June 24 keynote
Screenshot of presenters from eCornell June 24 keynote

Late in 2020, a few faculty members at the Cornell Institute for Healthy Futures began reflecting on life in the aftermath of the pandemic. Working independently, each of them recognized that the difficult realities of COVID-19 and social justice issues in the U.S. have deeply impacted us as individuals, as families, as communities, and as workers. These experts examined their own sectors and began writing about emerging trends. As they shared their notes with CIHF colleagues and board members, they saw broad areas of overlap.

“We were doing exactly what we founded the institute to do,” said Mardelle Shepley, executive director of CIHF and Janet and Gordon Lankton Professor in the Department of Design and Environmental Analysis in the College of Human Ecology (CHE), “(which is) using these disciplines simultaneously to solve big problems in the world.” The CIHF faculty joined forces to draft two papers summarizing their findings, which they hope to publish soon. Here are a few takeaways from their research.

Better built environments: Mardelle Shepley

Screenshot of Mardelle Shepley
Screenshot of Mardelle Shepley

Mardelle Shepley’s research focuses on the impact of the physical environment in healthcare, hospitality, and senior living settings. Mardelle said that the pandemic quickly highlighted shortcomings within healthcare settings, like the need to increase space available for storage of PPE and delivery of vaccines, and to increase access to outdoor areas for both testing and destressing.

“The concern is that we’ve become so tech focused, we’re losing our humanity,” she said. One way to counter this is “giving people the opportunity to interact with or view nature, by stepping outside for 15 minutes,” she explained.

We were doing exactly what we founded the institute to do, (which is) using these disciplines simultaneously to solve big problems in the world.
—Mardelle Shepley, executive director of CIHF

Emerging needs in hospitality settings include how to incorporate robots, better accomplish cleaning, provide safe wellness opportunities, find alternative uses for hotel spaces, isolate family members as needed, and provide contactless food services.

Mardelle said that senior living facilities are “the ultimate platform for bringing hospitality and healthcare together.” She cited the need to reimagine these spaces in the post-pandemic era to provide visiting rooms that allow families to maintain relationships without endangering one another, common spaces that reduce clustering among residents, and circulation routes that reduce the number of people passing back and forth.

She advocated for integrating end users into the design process so that the facility reflects their perspectives and needs. “We need to get the right information to begin with, to make sure we do it right in the end,” she said.

Better working conditions: Nicolas Ziebarth

Screenshot of Nicolas Ziebarth
Screenshot of Nicolas Ziebarth

Nicolas Ziebarth, associate professor of Policy Analysis and Management in CHE, is a labor economist and leading expert on paid sick leave. Nicolas said that many employers don’t offer this benefit, but he anticipates that in the aftermath of the pandemic, “employees will demand this to care for their children. Other countries are doing this,” he added, “and the U.S. needs to, too.”

He noted that people who are not satisfied with their workplace flexibility and fringe benefits are now more likely to quit. “They have the bargaining power to ensure they are happy at work,” he said. Nicolas also forecasts that we will travel less and do more from home. “It’s cheaper, environmentally friendly, and convenient,” he said. He views this moment as a great opportunity to increase equity and improve everyday working conditions.

Nicolas pointed out that virus variants will continue to emerge, and that “COVID-19 will not go away.” He noted that we have learned a lot about how diseases spread, and he believes that this knowledge will result in more interventions to stop the spread. Nicolas predicts lasting changes in workplaces, including growing unwillingness to allow employees to come to work sick.

“There will be a change of behaviors and norms that will require more distancing in labor and healthcare, and more mask wearing,” he said. He also said that “the time is ripe for productive discussions around vaccine hesitancy,” among employers, employees, and clients, as they try to find solutions together. “The pandemic proved that telemedicine works,” he added, and he thinks that, moving forward, a significant share of medical appointments will be done via telemedicine.

Better food systems: Heather Kolakowski ’00

Screenshot of Heather Kolakowski '00
Screenshot of Heather Kolakowski ’00

Heather Kolakowski ’00 is an alumna and lecturer in Food and Beverage Management at the Cornell School of Hotel Administration. During the pandemic, Heather turned her expertise in the food and beverage sector to focus on increasing access to healthy food. “Many families need support,” she said, citing data showing that one in eight Americans accessed SNAP benefits in February 2021. “I anticipate levels will stay high,” she said.

“What can we do policy wise?” she asked. She noted that the federal government extended free school lunches through this summer, and that conversations are ongoing about making school lunches free year-round. She also noted the rise of mutual aid societies, where neighbors help neighbors by stocking food cabinets in their communities.

To pay workers a fair wage and offer better benefits to the humans who work for and with us, there is a cost involved.
—Heather Kolakowski ’00, lecturer in Food and Beverage Management at the Cornell School of Hotel Administration

Due to concerns about personal safety, low wages, and long hours, Heather said that many food industry workers are reluctant to return and are instead choosing other types of work. “To pay workers a fair wage and offer better benefits to the humans who work for and with us, there is a cost involved,” she said. “This is an opportunity to disrupt the industry and make changes, like abolishing tipping and creating a fair wage across the board,” she added.

Heather sees potential for the ex-offender population to transition into the hospitality sector. “We need to give populations that have significant barriers to employment the tools they need, and create pipelines for individuals who want to change their lives. It’s kind of like dating,” she explained. “What are the unspoken rules of engaging with mainstream employers? You need to get to know their expectations. In the past, organizations didn’t want to invest the time in this transition process,” she said, “but now we have to.”

Better things to come at Cornell: Brooke Hollis MBA ’78

Screenshot of Brooke Hollis MBA '78
Screenshot of Brooke Hollis MBA ’78

Brooke Hollis MBA ’78 is co-founder and executive director emeritus of CIHF and has worked in both the public and private sectors, serving in senior management positions in health and financial advisory consulting. Brooke moderated the panel and called attention to the new Cornell Jeb E. Brooks School of Public Policy, which will investigate many of the issues discussed in the keynote. He noted that Cornell students have access to the data produced by the institute’s multidisciplinary experts and invited viewers to keep abreast of the latest CIFH news on Twitter (@Cornell_ihf).

Watch Transforming Our Lives Through COVID-19’s Lessons on demand now.

More tips and resources

Screenshot of Michelle Artibee, director of workforce wellbeing at Cornell
Screenshot of Michelle Artibee, director of workforce wellbeing at Cornell

Michelle Artibee, director of workforce wellbeing at Cornell, says to expect that it will take time to adjust to working in-person. “The amount of time needed will vary,” she says. “Before returning to the routines of February 2020, consider the newer habits you’ve developed and what good things you will carry forward,” she suggests.

These two articles from Weill Cornell Medicine (WCM) provide some additional tips to support your physical and mental health during this time of transition.

Give Yourself Time to Ease Back into Fitness

Going back to working out—no matter how fit you were—should happen slowly, says Asad Siddiqi, DO, sports medicine physician and assistant professor of Clinical Rehabilitation Medicine at WCM.

Life Is Returning to Normal, So Why Do You Feel Anxious?

You’re fully vaccinated, New York is reopening, and life is getting back to normal. Instead of joy, you feel overwhelmed, stressed, and can’t stop asking yourself: How should I behave around others? Get tips to manage your anxiety from Dr. Susan Evans, professor of Psychology in Clinical Psychiatry at WCM.

Cornell’s revamped External Education unit broadens its reach

(CORNELL CHRONICLE) — Paul Krause ’91 is the university’s vice provost for external education and leads eCornell. His role as vice provost is part of an effort that recently brought together eCornell and the university’s various external education programs into a new external education initiative unit under the academic leadership of the provost’s office to expand Cornell’s reach and impact.

The new unit also supports faculty who develop and design learning experiences to strategically extend the reach of the university. The initiative also includes expanding executive education programs tailored to the needs of companies, governments and nonprofits.

The full conversation is available at news.cornell.edu/PaulKrauseQA.

What are Cornell’s external education goals?

Paul Krause: President Martha E. Pollack and Provost Michael I. Kotlikoff have a vision to expand Cornell’s reach and impact through external education offerings. They’ve brought together eCornell and other external education units under the provost’s office as part of an effort to better integrate and expand our efforts.

In practical terms, we expand our reach and impact by launching new educational programs that people will enroll in. We work with Cornell faculty to design and produce these learning programs and events that may be online, in person or live, or in a blend of formats.

Of course, we also need to make sure that the world knows about Cornell’s programs and their unique value. So we have a number of goals related to driving enrollment. We do not focus primarily on traditional college-age students, but rather working professionals and lifelong learners. We have goals for both reaching individual students and for establishing long-term relationships with nonprofit organizations and industry partners to integrate Cornell programs into their employee development plans.

What are some of the programs this unit offers, and how many people does it reach?

eCornell is well known for its online certificate programs, which are considered noncredit microcredentials. Cornell was a pioneer with this type of online program, launching a significant initiative more than 20 years ago. Over the past couple of years, Cornell has really expanded its offerings further, and today we are a leader among our peers for these small-cohort, high-impact online programs.

We offer more than 80 programs that are typically completed in a 3- to 6-month period. We expect more than 80,000 unique students this year. These programs often support learners who wish to develop their professional skills in topics ranging from business and leadership to hospitality, human resources, healthcare, marketing and technology. We also offer successful programs on lifelong learning topics such as photography and nutrition.

Our team also collaborates closely with multiple academic units to launch new online and blended master’s degree programs that target working professionals. These have been quite successful in terms of enrolling impressive cohorts of individuals, offering high-quality programming, and garnering great overall feedback.

The next program we are launching, this month, is an online master of science in legal studies [MSLS] through Cornell Law School. It is a degree for working business professionals who work with lawyers and need a solid grounding in legal language and concepts. We intend to launch many more online and blended master’s programs for working professionals.

Of course, education also can happen in very small bites. To support this type of learning, Cornell offers something we call interactive keynotes. Keynotes are bite-sized, one-hour, engaging live events such as panels or interviews. These provide an opportunity for people to hear from faculty on current events and recent research, or just to engage in a topic they find interesting. In one recent week we held keynote events ranging from “Guiding our Children through Crisis” and “Racism in America” to “Innovations for COVID-safe Hotels.”

What are some of the most popular offerings, and what partnerships have enhanced them?

In the category of professional online certificate programs, one of our top program areas is diversity and inclusion, which is certainly relevant in the national discussion right now. Other popular programs include leadership, digital marketing, project management and women in leadership.

One of our biggest social-impact partnerships is with Bank of America. The Bank of America Institute for Women’s Entrepreneurship at Cornell offers a free women entrepreneurs certificate that is a high-impact, robust online program for aspiring entrepreneurs. They recently announced plans to more than double its total enrollment, adding 30,000 slots with an emphasis on diversity.

What has been the impact of the recent organizational changes?

While the changes are all still a work in progress, this new structure has already enabled Cornell to build a more comprehensive, strategic approach to external education. For example, now when we meet with a Fortune 500 company, we have a more integrated message on how Cornell can support their internal employee development initiatives. In a recent example, a large organization was looking for support in diversity and inclusion, and we were able to assemble a broad, multipart solution that included live executive education, online certificate courses, and learning paths with on-demand lesson videos.

This unique set of capabilities really does resonate – the idea that we can provide solutions to multiple levels of an organization. This might include live faculty interaction for the executive-level managers within a company, online certificate programs for targeted “high potential” managers and on-demand lessons that are scalable and can be pushed out to more than 20,000 employees.

For the university community, being structured in this way means we are better able to align programs and facilitate collaboration among faculty to expand the number of programs and events offered.

Have you built relationships with other institutional partners?

We’re looking to launch additional social-impact programs. For example, just this year, Steve Carvell, professor of finance, facilitated a pilot collaboration between various units at Cornell and the National Education Equity Lab, a nonprofit organization, and the potential impacts are very exciting. It’s a way to give high school students in underserved communities the opportunity to develop critical business skills while excelling in, and ultimately completing, a for-credit course at a top university like Cornell.

How has the COVID-19 pandemic impacted Cornell’s external education initiative?

As with everyone, the coronavirus pandemic has had profound impacts on us. While we played a relatively minor role, we did mobilize our resources required to support Cornell’s all-hands-on-deck effort to get classes online last spring. We also have accelerated opportunities to reuse eCornell-produced online learning assets in any course that needs them.

With respect to the external education efforts, traditional in-person executive education had a fairly abrupt pause, and our focus has been to migrate these programs online where possible. As you might expect, certain market segments, such as hospitality, have really been hit hard. Beyond these challenges, the pandemic has only accelerated interest in online programs and we’ve seen significant enrollment growth.

What qualities do you and your team bring to this external education unit?

I’m fortunate to have a very strong team with a lot of complementary skill sets and many years of collective experience in this space. We have great instructional design professionals, media production professionals, digital marketing experts, professional enrollment counselors, learning consultants, partnership account managers, operations experts, and so much more. Our team is passionate about creating great programs and sharing their enthusiasm about them with the world. And, importantly, we have the support of amazing Cornell faculty – an indispensible part of this entire initiative.

What really drives all of us is being able to deliver a growing and renowned program that reflects well on Cornell University and that has a real and lasting impact on people’s lives – a crucial part of Cornell’s mission and “any person … any study” ethos.